20 Best HRMS Softwares in 2021

The biggest asset for an organization is its employees. Achieving better business results, for an organization, is influenced by its ability to hire the top talents and manage them effectively. Irrespective of organization size, managing a workforce is an immense task that will be even harder without the right tools.

In order to deal with this, companies are investing in HRMS systems to look into different aspects related to the day-to-day activities of the enterprise. An HRMS or Human Resource Management System is a comprehensive tool that aims to simplify various activities related to human resources which otherwise has to be managed manually.

Here is a list of a few popular HRM Systems best suited for startups and medium enterprises.

Bamboo HR

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Founded in 2008, BambooHR, is one of the popular HRIS in the global market. Best suited for small and medium enterprises, the company now established its presence in more than 100 countries. The subscription plan for BambooHR is on a month to month basis with no contracts. With one-time implementation cost, the fee is chargeable based on the number of active employees in an office. The platform provides an excellent UI experience and a commendable customer support service.

Platforms available on

Cloud, iOS, Android

Features

• People Data & Analytics
• Hiring
• Onboarding
• Compensation
• Culture

Pros

1. Excellent UI/UX
2. Easy to navigate
3. High adaptability rate
4. Commendable support team

Cons

1. No payroll
2. Delay in response time due to time difference
3. Expensive for startups and small businesses

HROne

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With users across 18 industry verticals, HROne is one of the most popular emerging HCM in India. The HROne mobile application not alone offers employee self-service but also allows HR to perform diverse tasks on the go. HROne is a comprehensive management tool, likely for HR managers to adapt to the system gradually. Having said that the platform offers smart solutions to achieve HR goals in multiple aspects. The inbox-for-HR is an unique and innovative feature that gives HROne an edge over its competitors.

Platforms available on

Web, Windows, iOS, and Android

Features

• Core HR
• Payroll
• Workforce
• Performance
• Attendance
• Engagement
• Helpdesk
• Expenses
• Recruitment
• Chat

Pros

1. A gmail-like interface that reduces learning curve for employees
2. Creditable performance module to enhance employee productivity
3. Provides payroll outsource service in addition
4. Cost effective

Cons

1. The mobile app doesn't have all the functions present in the web
2. They offer a very limited trial period

Keka

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With an employee-centric approach, Keka has built a powerful and efficient management platform that simplifies complex HR processes. The software is easy to adapt with a very decent UI experience. Established in 2016, Keka shows promise by delivering swift and patient customer support that makes it a popular choice for many small businesses. The platform offers flexible pricing plans and accepts monthly, quarterly, and yearly payments.

Platforms available on

Web, iOS and Android

Features

• Process Payroll
• Manage Talent
• Nurture Talent
• Acquire Talent
• Track Productivity

Pros

1. Commendable sales support team
2. User friendly
3. Easy adaptability
4. All modules under one hood

Cons

1. Not available on Windows and Mac for on-premise implementation
2. Customer support uses BOT which makes it difficult for real-time interaction
3. The mobile application is new and lacks effective functions.

ZingHR

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ZingHR has proved itself to be an industry leader and arguably one of the oldest HRM solution providers suitable for startups, SME, and even a Fortune 500 company. Established in 1999, ZingHR adopts a mobile-first approach to provide HR solutions from hire-to-retire. The platform is comprehensive and transcends automation that ensures executing different HR strategies, recruitment in particular.

Platforms available on

Web, Windows, Macintosh, iOS, and Android

Features

• Talent Acquisition
• Hiring & Onboarding
• Time, Leave & Attendance
• Travel & Expense
• ESS, MSS & Social
• Payroll Management
• Talent & Performance
• Learning management
• Lifecycle Events
• E-Separation
• Organization Structure
• Biz Services

Pros

1. A comprehensive HR tool
2. Easy to use

Cons

1. The UI/UX can be updated.

Zoho

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Zoho provides a complete HRMS solution under three different product heads namely Zoho People, Zoho Recruit, and Payroll. This allows businesses to customize as per their requirements and also makes it cost-effective. These modules can be integrated with each other making it easy for HR personnel to manage different business strategies under one banner. Zoho offers various pre-configured HR resources with a simple design that makes it easy to use.

Platforms available on

Cloud, SaaS, Web, Android, iOS

Features

• HR Essentials
• HRMS
• HR Process Automation & Customization
• HR Advanced Analytics

Pros

1. Simple Design
2. User friendly
3. Economical in terms of pricing

Cons

1. The mobile application is inefficient
2. Best works with inhouse product integration

Freshteam

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Launched in 2011, FreshTeam is a cloud-based HR software that is easy to use and requires minimal customization. The platform offers limited modules that enable users to integrate and automate business workflows for support. Freshteam is built primarily to aid in recruiting processes like scheduling of interviews and sending status updates. The UI/UX is decent however, customers are likely to face inconvenience with their response time and support team.

Platforms available on

Cloud, iOS, Android

Features

• Applicant Tracking System
• Onboarding & Offboarding
• Employee Information System
• Time Off Management

Pros

1. Best for application tracking and recruitment
2. Easy to use
3. Decent UI

Cons

1. Limited modules
2. Delay in customer support

SumHR

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Founded in 2013, SumHR is a cloud-based comprehensive HR software in India that lets the startups and SMEs scrutinize and manage the daily HR chores. With easy implementation the platform allows creating and managing shifts, attendance policies, tracking every employee’s clock in/out time, etc. SumHR offers a simplified interface that facilitates high user adaptability. The Recruit module for SumHR will be launched soon, following which users will be able to manage various HR processes under one umbrella.

Platforms available on

Cloud, SaaS, Web

Features

• Track
• Pay
• Engage
• Perform
• Store
• Recruit

Pros

1. Simplified interface
2. Easy to adapt
3. Offers economical pricing

Cons

1. Cannot be implemented on-premise as it is a cloud-based software
2. Recruitment module is yet to be launched

Kredily

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With a view to make HR software available to the masses, Kredily offers smart solutions to achieve HR goals and enhance performance. Established in 2017, the software is available for free making it an ideal choice for startups and small businesses with a limited employee count. The platform comes with an attractive interface and easy adaptability that helps organizations replace the old spreadsheet practices.

Platforms available on

Cloud

Features

• Greet
• Payroll
• Leave & Attendance
• Employee Manager
• Reach

Pros

1. Free software
2. Suitable for businesses with a limited employee count
3. Attractive UI

Cons

1. No recruitment module
2. Limited features

HRMantra

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HRMantra is a pioneer in Human Capital Management (HCM) software that provides a comprehensive platform to its users. Established in 1998, they are the first vendor to set up a web-based HR software from India in 2006 and successful in creating the world’s first mobile-based app for HR software in 2009. The user interface can do with an update however, the platform provides the best services to fully automate the entire HRMS processes with ready to use parameterized features.

Platforms available on

Windows, Macintosh, SaaS, iOS, and Android

Features

• Recruitment
• Attendance Management
• Leave Management
• Payroll Software
• Travel, Claim & Helpdesk
• Performance
• Learning Management
• Project Management

Pros

1. Employee friendly
2. 12 modules with additional features

Cons

1. UI is unsatisfactory
2. Does not provide trial accounts

Beehive

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With a total of 21 modules, Beehive is a comprehensive HR solution tool that aims to optimize various HR processes. The integration is made possible for both on-premise and on cloud, Beehive is a modern, modular platform with an easy to navigate interface. The software comes with numerous HR resources under one hood however, the UI experience could have been better.

Platforms available on

Web, Windows, iOS, and Android

Features

• HRIS
• Leave
• Attendance
• Payroll
• Grievance
• Recruitment
• Expense
• Travel
• Performance
• Training
• Task
• Exit

Pros

1. Comes with 21 different modules to choose from.
2. User friendly
3. Cost-effective

Cons

1. UI needs upgrade
2. Does not support Mac systems for on-premise implementation

Cake HR

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Initiated in the year 2012, Cake HR is equipped with 6 modules like performance management, expenses, recruitment, and a few more. The features in the trial account access are not compromised. Seamless integration with timesheet and performance management, it fast tracks the work of the HR department.

Platforms available on

Android, iOS, Cloud based, Web

Features

• Scheduled reports
• Onboarding templates
• Slack bot
• Workflow builder
• Advanced reporting
• Claim expenses
• Unlimited applicants
• Friend referral

Pros

1. Simple User interface
2. Easy access to trial account
3. Responsive customer support

Cons

1. Document Management needs upgrade
2. Some functions in the mobile application are bit slow

Zenefits

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Best suited for the small and medium organisations, Zenefits have more than 11k users around the world. The pre-built integrations with various HR applications gets all the job done under one Zenefits account. Their pricing plans are Essential, which is the base plan; Growth plan includes compensation and pricing management; and the Zen plan comes with well beeing, employee engagement and people hub modules.

Platforms available on

Android, iOS, Cloud based, Windows, MAC

Features

• Business Intelligence
• Background checks
• Self onboarding
• PTO balance calculator
• Compensation summaries
• People enablement

Pros

1. Cost effective
2. Automated and customised emails to the users
3. Simple and easy to use interface

Cons

1. Reporting analytics need improvement
2. Customer support is not so responsive

Paycor

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Having experience of over 30 years in this industry, Paycor now has their service extended to many parts of the world. The platform consists of components like employee surveys, employee benefit management, wage disbursements etc, that eases the long HR work processes. For the year 2020, it has also introduced free payroll to its clients. This is widely trusted by small and medium-sized companies.

Platforms available on

Web, SaaS, Cloud, iOS and Android

Features

• Paycor marketplace
• ACA
• Compensation planning
• Learning Management systems
• HR policy templates
• Integrations
• HCM

Pros

1. Rich features
2. Easy payroll processing
3. Payroll module has many benefits and is easy to use

Cons

1. Customer support is time-consuming.
2. Timesheets and attendance needs an upgrade

Rippling

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With the easy and quick implementation of the Rippling software, the platform allows custom pricing quotes according to the services chosen by the customers. Their pricing plan is per month/per employee basis with additional charges for helpdesk that allows 1:1 support. Customise the process of approval according to your organization and later the same can be automated.

Platforms available on

MAC, Windows, Web, Cloud, Android, iOS

Features

• Automated onboarding
• Offboarding
• Task Assignment
• 360 degree feedback management
• Job codes and multiple pay rates
• Flex benefits
• ACA and Cobra Administration

Pros

1. Additional IT support management
2. Seamless payroll management
3. Modern and intuitive UI

Cons

1. Calendar for the employees in missing
2. Not currently serviceable outside USA
3. Site bugs experienced at times

Namely

Vist Website

Designed for the mid-size companies, Namely was founded in the year 2012 to eradicate the complicated work processed of HR. It facilitates self-service of the employees and peer to peer appreciation and recognition. With its robust analytics of diversity, the managers can also keep track of their organizational culture.

Platforms available on

Web based, Cloud, Android, iOS

Features

• Live HR advisors
• OSHA logs
• Talent Management
• Unified HR and payroll data
• Employee engagement
• Learning management system

Pros:

1. Easy to use interface
2. Regular updates are done
3. Highly customizable

Cons:

1. Currently not supporting 100% international business with no presence in US
2. More functional automation is required

GoCo

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GoCo is designed to cater to small businesses and is known for its ability to high customization and flexibility. A versatile software that facilitates benefit calculation, HR webinars, HR eBooks, HCM and keeping the Covid 19 situation in mind, the platform also has a separate module for the employees to apply for Covid 19 paid leave.

Platforms available on

Cloud based, Android, iOS, SaaS

Features

• Termination checklists
• Documents and digital signatures
• Customisable reports
• Feedback management
• Modern HRIS
• Automatic payroll deductions
• Onboarding tasks

Pros

1. Quick customer support
2. Advanced PTO tracking feature
3. Onboarding in very simple and effortless

Cons

1. Navigation of organisational chart isn’t smooth
2. Calendar needs to show more information other than leaves and holidays

Workday

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Workday is a cloud based software that is sought after for its intuitive user interface and flourishing features. It is not very suitable for the small business and start ups due to its advanced features which are not much required by the small enterprises. Workday has a different module to serve the needs of educational institutions, that includes admissions, curriculum management, finance etc.

Platforms available on

Web based, CLoud, iOS and Android, MAC, Windows

Features

• Succession planning
• Accounting and finance
• Revenue management
• Spend Management
• Workforce planning
• Project Management

Pros

1. Comprehensive HR software
2. Advanced reports and analytics
3. Regular updates

Cons

1. Over priced for small business and start ups
2. The platform lags sometimes.

Gusto

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Started in the year 2012 as ZenPayroll, Gusto comes with an advanced collection of payroll features that automates the whole process, which eliminates the room of any mistake as happens in manual processing. It also facilitates health, financial and retirement benefit plans for the employees. The software is a good fit for small and medium enterprises. It seamless integrates with major third party applications.

Platforms available on

Windows, MAC, Cloud based, iOS

Features

• Digital paystubs
• Gusto Wallet
• HR industry experts
• Tax benefits
• Payroll specialist consult
• Team management
• Multistate payroll

Pros

1. Hassle free navigation
2. Good for accounts and finances
3. Excellent customer service

Cons

1. No android application available yet
2. The base plan lacks many features

People HR

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Launched in the year 2013 by a team of HR veterans, People HR is a web based HRM software that is best suited for the small and medium businesses. The applicant tracking system also allows job posting in third party job sites in a click. The performance module facilitates 360 degree peer feedback, goals set by managers, tracking their progress and reward management too.The virtual assistant helps in reminders, browsing data, suggestions etc.

Platforms available on

Windows, MAC, Web based, Android, iOS

Features

• Offer Templates
• Feedback on interview
• In app communication
• Talent Pool
• Referral by employees
• Hiring team
• Branding career site
• Social media sharing

Pros

1. Affordable pricing for small and medium business
2. Contains almost every features desired in an HRMS tool
3. In built support

Cons

1. Performance module needs more customisation
2. IU can be improved

Paylocity

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Founded in 1997, Paylocity has now over 20000 clients and is growing every year. It is magnificently accoutered with functionalities like data insights, marketplace, webhooks, community, surveys and many more. Paylocity is an HCM solution that simplifies the HR, payroll, engagement, talent management and integration processes of industry of any size. It also allows the managers to streamline the performance of the employees through insights and analytics of performance management.

Platforms available on

Windows, MAC, Android, iOS, Web based

Features

• Dynamic reporting
• Position management
• Employee self service
• Compensation management
• Peer Recognition
• API Library
• Expense tracking

Pros

1. Dedicated customer service
2. Feature rich software
3. Community to enhance employee engagement and problem solving

Cons

1. Navigation lags sometimes
2. Not suitable for organisations having international reach
3. Time offs are not always accurate

Comparison based on Pricing

Pricing is one of the crucial factors in choosing the right software for your company. An HRMS provider may offer pre-defined plans for all users based on the modules opted or their pricings can be quote based specific to each client. It is therefore a challenge to make an exact comparison based on pricing but here is an attempt to draw a picture of the minimum monthly expenses to be incurred by companies roughly for 100 employees.

The price quotes are as of October 2020 and is based on certain modules opted for, precisely Employee Self Service, Attendance/Leave, Performance, Payroll and Recruitment.

This article is written by Tania Choudhury. She works as a Digital Marketer at Vantage Circle with market research being her area of interest. She likes to fill her free time with music and sports. For any related queries, contact editor@vantagecircle.com